The Apache Software Foundation Board of Directors Meeting Agenda December 17, 2003 1. Call to order The meeting was scheduled for 10am PST -0800. A sufficient attendance to constitute a quorum was recognized by the chairman at 10:03am, at which point the meeting was called to order. The meeting was held by teleconference hosted by Greg Stein and CollabNet. IRC #asfboard on irc.freenode.net was used for backup purposes. 2. Roll Call Directors Present At Roll: Ken Coar Mark Cox Dirk-Willem van Gulik Greg Stein Sam Ruby Directors Absent At Roll: Jim Jagielski Brian Behlendorf Ben Laurie Guests: Chuck Murcko (Treasurer) Davanum Srinivas (joined at 10:11am) 3. Minutes and supplements from previous meetings A. The meeting of February 26, 2003 Minutes are not yet available for approval. [Sam Ruby] B. The meeting of September 17, 2003 See board_minutes_2003_09_17.txt in cvs.apache.org:/home/cvs board. Approved by General Consent. C. The meeting of October 22, 2003 See board_minutes_2003_10_22.txt in cvs.apache.org:/home/cvs board. Approved by General Consent. D. The meeting of November 16, 2003 Minutes are not yet available for approval. [Brian Behlendorf] 4. Officer Reports A. Chairman [Greg] Greg reported that the PMCs seem more active than they were 6-12 months ago and appear to be on track and moving in the right direction. The Jakarta PMC has been especially busy in the last month working on increasing their oversight. B. President [Dirk] Dirk reported on the oversight issues faced by the PMCs of projects that had large committer bodies. Projects should look to Jakarta as an example of how to scale rather than moving to more top level projects. Dirk mentioned that the inclusion of Spam Assassin was slightly behind schedule. Dirk talked about the ongoing work on the Infrastructure, especially with new machines being donated. He pointed to the URL http://www.apache.org/dev/proposed-machines.html for more information. There is talk of having a Certificate Authority box, perhaps hosted with Ben Laurie, for the purposes of managing SSL client certificates. Dirk mentioned that there has been some feedback about the security of the current installation of Subversion which was being adressed. Dirk reported that the "root" rotation still seems to work well. Account creation requests, pending CLA receipt, are still a pain to keep track of, but there is an effort to resolve this through a web-app. Some dicussion was had at ApacheCon to partially solve some of this through the means of sourcecast. Leo Simons has been putting a lot of energy in a wiki management tool, which is being used to created per-PMC wikis. C. Treasurer [Chuck] Financial reports for 4Q 2002 and 2003 YTD have been submitted. PayPal account has reverted to a $500/mo. withdrawal limit, since the credit card used to verify the account has expired. Chuck is awaiting a new bank VP at Wells Fargo to open a lockbox account, as the old VP has resigned. Final 2003 financials should show an additional $700-$3500 in expenses due to late posting of December colo charges and pending payout of additional colo equipment money. Chuck reported that no PR budget proposal has been received. D. Exec. V.P. and Secretary [Jim] No report due to Jim being absent. 5. Special Orders A. Establishment of the Apache Logging Services Project WHEREAS, the Board of Directors deems it to be in the best interests of the Foundation and consistent with the Foundation's purpose to establish a Project Management Committee charged with the creation and maintenance of open-source software related to the logging of application behavior, for distribution at no charge to the public. NOW, THEREFORE, BE IT RESOLVED, that a Project Management Committee (PMC), to be known as the "Apache Logging Services PMC", be and hereby is established pursuant to Bylaws of the Foundation; and be it further RESOLVED, that the Apache Logging Services PMC be and hereby is responsible for the creation and maintenance of software for managing the logging of application behavior, and for related software components, based on software licensed to the Foundation; and be it further RESOLVED, that the office of "Vice President, Apache Logging Services" be and hereby is created, the person holding such office to serve at the direction of the Board of Directors as the chair of the Apache Logging Services PMC, and to have primary responsibility for management of the projects within the scope of responsibility of the Apache Logging Services PMC; and be it further RESOLVED, that the persons listed immediately below be and hereby are appointed to serve as the initial members of the Apache Logging Services PMC: Scott Deboy Ceki Gülcü Jacob Kjome Yoav Shapira Paul Smith Mark Womack NOW, THEREFORE, BE IT FURTHER RESOLVED, that Mr. Ceki Gülcü be and hereby is appointed to the office of Vice President, Apache Logging Services, to serve in accordance with and subject to the direction of the Board of Directors and the Bylaws of the Foundation until death, resignation, retirement, removal or disqualification, or until a successor is appointed; and be it further RESOLVED, that the initial Apache Logging Services PMC be and hereby is tasked with the creation of a set of bylaws intended to encourage open development and increased participation in the Apache Logging Services Project; and be it further RESOLVED, that the initial Logging Services PMC be and hereby is tasked with the migration and rationalization of the log4j Apache Jakarta subproject; and be it further RESOLVED, that the initial Logging Services PMC be and hereby is tasked with the migration and integration of the sister projects, namely but not exclusively, Log4Perl, Log4Net, Log4Cxx (c++), Log4CPlus, Log4PHP and Log4plsql, subject to the will and approval of the respective project owners and communities. This was passed by Unanimous Vote. B. Discussion: code imports directly into projects vs incubation (e.g. maven-wagon and ws-fx) A discussion was had on how codebases arrive at the ASF. Last year, the Board created the Apache Incubator Project to deal with these incoming codebases, primary to ensure that the proper IP guarantees have been made, and also to ensure that any community arriving with the code is aware of ASF processes and requirements. However, there are many cases where codebases happen to have been elsewhere by ASF committers, which makes it much easier to "bring the code [into the ASF]". The Board is crafting guidelines for when a codebase can be directly imported and verified by a PMC, and when it is required to use the Incubator for that process. Information will be posted to general@incubator.apache.org when those guidelines have been completed. C. Appoint a new Director to fill Roy's vacated position There is currently a vacant Director position on the Board. The Board is going to run a poll of the Members for suggestions, before appointing a replacement Director. (which should happen next month) Brian Behlendorf agreed to take on this task. D. Appoint a new Jakarta PMC Chair This was tabled. 6. Committee Reports This item was tabled until the next meeting. 7. Unfinished Business No unfinished business. 8. New Business No new business. 9. Announcements No announcements. 10. Adjournment Scheduled to adjourn by 11:30 PDT -0700. Adjourned at 12:15pm. ------------------------------------------------------ End of minutes for the December 17, 2003 board meeting.